Miller Primary School Parent Council
AIMS
The Advancement of Education, which will be achieved by the
following methods:
1. to promote close co-operation and communication between parents and teachers
2. to study and discuss matters of mutual interest relating to the education and welfare of pupils
3. to engage in activities which support and advance the education of pupils attending the school
POWERS
The Parent Council shall have the power to do anything considered by
them to be in furtherance of the aims but remembering that they are
there to represent the views of the Parent Forum.
NUMBER OF MEMBERS
The membership consists of parents/carers of children attending
Miller Primary School as selected by thent Forum – We currently have 14 members
GENERAL MEETINGS
The Annual General Meeting (AGM) shall be held in March each year. The notice calling the meeting shall be sent to the Parent Forum at least two weeks in advance.
The business shall include:-
1. the work of the Parent Council
2. approval of the accounts
3. appointment of an individual who will review the annual accounts
4. any resolutions submitted by the Parent Forum
5. election of members to serve on the Parent Council
At all general meetings voting shall be on the basis of one vote per
parent/full Parent Council member present at the meeting.
At all general meetings the quorum shall consist of 5.
The Parent Council or 5 of the Parent Forum shall have
power to call an Extraordinary General Meeting.
PARENT COUNCIL MEMBERSHIP
Members of the Parent Council shall be appointed at the AGM. They
shall be elected for a one year term and be eligible for re-election.
Parents shall always form the majority of the Parent Council.
The Office Bearers will be Chairperson, Vice Chairperson, Secretary, Treasurer and such
others as may be required. The office bearers will be elected by the Parent Council at the AGM.
The Parent Council may co-opt any other member to fill a vacancy occurring between AGMs. The co-opted members shall retire at each AGM but shall be eligible for election.
The Headteacher or his/her representative has a right and a duty to attend meetings of the Parent Council.
The Parent Council may co-opt up 5 people to help carry out its functions. The co-opted members shall retire at the AGM but shall be eligible to be co-opted for a further term.
Each member of the Parent Council shall have one vote and
resolutions shall be passed by a simple majority vote of those
present. The Chairperson shall have both a deliberative and casting
vote. The Chairperson's casting vote shall be used only in the event of
a tie.
The Secretary shall be responsible for keeping accurate minutes of all
meetings and shall make these available upon request to any member
of the Parent Forum.
A member of the Parent Council failing to attend three consecutive
meetings without reason/apologies may be deemed to have retired
from the Parent Council.
MEETINGS
Meetings of the Parent Council shall be held as required. At all
meetings of the Parent Council a third of members, at least two of
whom are office bearers, shall form a quorum.
All Parent Council meetings shall be open and any member of the
Parent Forum may attend although they will not have voting rights.
FINANCE
The funds of the Parent Council shall be lodged in a bank, building society or other account in the name of the Parent Council. Cheques
shall be drawn or withdrawals made against the signatures of at least two named Parent Council members.
The Treasurer shall be responsible for keeping accurate records of the financial transactions of the Parent Council. The books shall be brought to balance four weeks before the AGM and the accounts shall be reviewed by an individual appointed at the previous AGM by the Parent Forum.
The Parent Council shall be responsible for ensuring that all
property/money received by/for the Parent Forum/Council shall be
applied for the aims of the Parent Council.
CHANGES TO THE CONSTITUTION
Changes or additions must be made at an AGM or an EGM
called for the purpose. The proposed change shall be specified
in the notice calling the meeting and be approved by not less
than two thirds of those present.
DISSOLUTION
In the event that the Parent Council ceases to exist any remaining funds should be distributed for the benefit of the children at the school and/or Local Authority as necessary, providing the funds continue to be used for the advancement of education.